This privacy policy informs you how the Dutch Chamber of Commerce in Hong Kong (DutchCham) protects the rights of individuals in terms of their privacy.
Introduction
Please be advised that DutchCham processes personal data for the purpose of
- providing member services,
- communicating with our members and other stakeholders and
- performing other tasks consistent with our Articles of Association.
The personal data controller is the Dutch Chamber of Commerce in Hong Kong, having its registered office at suite 3002, 30/F, Central Plaza, 18 Harbour Road, Wan Chai, Hong Kong. If you have any questions in relation to this privacy policy or how we use your personal data you can contact us by post or email michelle@dutchchamber.hk.
What information do we collect?
DutchCham primarily collects information directly from our members or others who have expressed interest in the organisation. Information stored typically includes: name, company, business sector, position, gender, telephone numbers, address and email address. Comments can be stored if the situation requires, for instance, in relation to our events. If data is not collected from the data subject directly, data is collected via referrals or from websites. We do not collect any sensitive personal data.
What legal basis do we have for processing your personal data?
DutchCham has a legitimate interest to process personal data to be able to offer the activities and services we have been set up to provide. Our data processing has minimal privacy impact and is in line with reasonable expectations of our members when signing up for a membership.
How do we use personal information?
The purposes for which your personal data is collected and used, may include (without limitation) one or more of the following:
- for membership registration requests
- for providing you with the information or services you have requested (in particular: newsletters, invitations, correspondence, surveys, and public announcements)
- for being able to contact you regarding various events relating to the DutchCham or any other communication likely of interest to you.
When do we share personal data?
Only DutchCham is the recipient of your personal data. Your personal data, whether in individual or aggregated form, is never transferred to a third party, notwithstanding the subcontractors with whom DutchCham works. Neither DutchCham, nor any of our subcontractors, sells the personal data of users of our site.
How do we store and secure personal data?
We will store all the personal information you provide on our secure (password- and firewall-protected) server. Access is limited to authorised personnel within DutchCham only. We are taking appropriate measures to prevent and minimize risks of unauthorised access to personal information. Where we have given the user a password or log-in which enables you to access certain restricted parts of our website, you are responsible for doing everything you reasonably can to keep these details secret. However, the Internet is not a totally secure medium and we shall not be responsible for any unauthorised use, distribution, damage or destruction of personal data. All electronic transactions entered via the website will be protected by encryption technology.
Use of cookies and other technologies
DutchCham uses Cookies on our website to identify the user when logging in. We also use Google Analytics to track the activity on our website but it is not used for profiling or tracking specific individual’s data. If you do not want your usage to be tracked by Google Analytics, please follow its’ opt out instructions through the link (https://tools.google.com/dlpage/gaoptout).
How long do we keep your personal data for?
DutchCham promotes a privacy-aware culture that is respectful of and is sensitive to the rights of its external contacts’ data. If the personal data is no longer required by DutchCham for the reason that it may not be useful for the purposes previously mentioned, we will no longer continue to retain that information.
Your rights in relation to personal data
You have the right to receive a copy of the personal information that we hold about you (right of access) and to be informed about how we use your personal information (right to be informed). You also have the right to amend any information that is not correct (right of rectification) as well as the right to ask us to stop using your information (right to restrict processing). If you want, you can ask us to remove any or all personal information from our records (right to be ‘forgotten’) and to object to any processing in marketing purposes (right to object).
Please note that although our site may contain links to websites of our partners, we can not accept liability for their privacy policies and please make sure to read them before submitting any personal data.
How to contact us?
To stop receiving our newsletters, you can simply click the unsubscribe button on the bottom of the email. To stop receiving any other messages, please contact us with information about what you wish to opt out of.
If you do not consent to DutchCham processing your personal data according to the above mentioned, please contact us via michelle@dutchchamber.hk.